Job Description

Join Our Growing Company Today!

Where Service Is Everything!

Rental Coordinator Full Time

$30-$35/HR

Orange California 92865

Why Forklifts Group

We offer:

• Medical Dental Vision Supplemental Life Insurance and Wellness programs
• 401k with company match
• 10 Paid Holidays
• 120 hours PTO/Sick days

Our Culture:

• We embrace a work life balance
• Safety is standard!
• We invest in technology so you have the best tools for the job
• Leadership has the teams back!
• Our growing company provides many advancement opportunities
• Everyone has what they need to make a difference

JOB SUMMARY

We are seeking a highly organized and detail-oriented individual to join our team as a Rental Coordinator. The primary responsibility of this role is to manage the rental process for our fleet of terminal tractors/yard trucks ensuring smooth operations and exceptional customer service. The Rental Coordinator will be responsible for coordinating reservations managing paperwork coordinating vehicle maintenance and providing support to customers throughout the rental process.

ESSENTIAL FUNCTIONS

Coordinate Rental Process:

• Receive and process rental inquiries and reservations from customers.
• Ensure accurate and timely completion of rental agreements and related paperwork.
• Coordinate the pickup and return of trucks ensuring availability and readiness.
• Communicate with customers to confirm reservations provide rental details and address any questions or concerns.

Customer Service and Support:

• Provide exceptional customer service by addressing customer inquiries concerns and complaints promptly and professionally.
• Assist customers in selecting the appropriate truck for their needs and provide guidance on rental policies and procedures.
• Ensure customers receive accurate and detailed information regarding rental rates terms and conditions.
• Resolve any issues or disputes related to rental agreements or vehicle conditions.

Inventory Management:

• Maintain accurate records of the fleet including vehicle availability mileage and maintenance history.
• Coordinate with the procurement team to ensure an adequate supply of trucks for rental purposes.
• Monitor and track rental truck utilization and recommend adjustments to optimize fleet efficiency.

Administrative Tasks:

• Prepare and maintain rental files including rental agreements insurance documents and customer information.
• Generate reports on rental activity revenue and customer feedback.
• Assist with billing and invoicing processes ensuring accuracy and timeliness.
• Collaborate with the billing department to reconcile rental transactions and resolve any discrepancies.

Vehicle Maintenance and Inspection:

• Schedule regular maintenance and inspections for the fleet of short-term trucks.
• Coordinate repairs and maintenance with internal mechanics or external service providers.
• Conduct pre-rental inspections to ensure vehicles are in proper working condition.
• Document and report any damage or issues with the trucks to the appropriate parties.

POSITION QUALIFICATIONS

EDUCATION

• High school diploma or equivalent; a bachelors degree in business administration or a related field is preferred.

EXPERIENCE

• Proficient in Microsoft Office Suite.
• Proven experience in a similar administrative role preferably in the truck rental or transportation industry.

ADDITIONAL REQUIREMENTS:

• Valid drivers license and clean driving record.
• Ability to lift 25lbs to perform physical tasks related to vehicle inspections and maintenance.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.

• Exceptional customer service and communication skills both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Other duties similar in nature as needed.

DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Forklifts Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

Required Experience:

IC

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