Job Description

About HV Talent Group

At HV Talent Group, we help talented professionals like you connect with top employers nationwide. As a trusted recruiting partner to industry-leading companies, we focus on direct-hire placements that align with your career goals, values, and long-term growth.

Our client, a respected and growing commercial construction company, is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership.

This is an outstanding opportunity for a highly organized, proactive professional who thrives in fast-paced environments and enjoys serving as a trusted partner to executive leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing competing priorities with professionalism and discretion.

Position Overview

The Executive Assistant will support senior leadership by managing executive calendars, coordinating meetings and travel, preparing presentations and reports, tracking action items, and ensuring seamless day-to-day operations.

Working closely with internal teams and external stakeholders, this individual will play a key role in helping leadership stay organized, informed, and focused on strategic business priorities.

Key Responsibilities

• Manage complex executive calendars, scheduling, meeting coordination, and travel arrangements.
• Prepare meeting agendas, presentation materials, executive reports, and supporting documentation.
• Coordinate meeting logistics, record meeting notes, track action items, and follow up on outstanding deliverables.
• Draft and manage executive correspondence, communications, and confidential documentation.
• Organize electronic files, executive records, and important business documents.
• Monitor deadlines, priorities, and key initiatives while helping executives remain organized and prepared.
• Coordinate communication with employees, clients, consultants, vendors, and business partners in a professional manner.
• Support confidential projects requiring discretion, sound judgment, and attention to detail.
• Anticipate executive needs and proactively resolve scheduling and administrative challenges.

Qualifications

• Minimum of 5 years of experience supporting senior executives in construction, real estate, professional services, engineering, or another fast-paced business environment.
• Proven experience managing executive calendars, travel, meetings, presentations, and confidential business communications.
• Exceptional organizational and time management skills with the ability to prioritize multiple competing demands.
• Outstanding written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience preparing presentations, reports, meeting materials, and executive correspondence.
• Bilingual English/Spanish is strongly preferred.

Preferred Experience

• Commercial construction
• Real estate development
• Professional services
• Executive leadership support
• Project coordination
• Office management

What We're Looking For

We're looking for an Executive Assistant who is more than a scheduler—you are a trusted business partner.

The ideal candidate anticipates needs before they arise, communicates with confidence and professionalism, and creates structure in a fast-moving environment. You enjoy supporting executive leadership, solving problems independently, and ensuring important priorities never fall through the cracks.

If you're someone who thrives behind the scenes while making executives more effective, we'd love to hear from you.

Why Join This Opportunity?

• Join a respected and growing commercial construction organization.
• Support senior leadership during an exciting period of company growth.
• Opportunity for long-term career advancement.
• Collaborative leadership team with exposure to strategic business initiatives.
• Competitive compensation and comprehensive benefits package.

If you're an experienced Executive Assistant looking to make a meaningful impact while supporting executive leadership in a dynamic organization, we'd love to hear from you.

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Disclaimer: This job description is intended to provide a general overview of the responsibilities and requirements of the position. It is not an exhaustive list of all duties, responsibilities, and skills required. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Equal Employment Opportunity: HireVenture is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Confidentiality Notice: This job description and any accompanying attachments are confidential and may contain privileged information intended solely for the use of the individual or entity to whom they are addressed. If you have received this communication in error, please notify the sender immediately and delete the original message.

Copyright: This job description is copyrighted by HireVenture. Unauthorized use, reproduction, or distribution of this material is strictly prohibited without the written consent of HireVenture.

Note: The information provided in this job description is subject to change without notice. Please refer to the latest version of the job description available on our website for the most up-to-date information.

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HireVenture

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