Job Description

Job ID#: 42683

Office Administrative Manager
Location: Bayside, NY | Salary: $90,000 – $95,000 | Type: Direct Hire | In-Office

Our client, a professional and forward-thinking organization based in Bayside, NY, is seeking a highly qualified Office Administrative Manager to join their team. This company values operational excellence and fosters a collaborative work environment. They are looking for a dedicated leader to oversee their office administration functions and ensure smooth daily operations.

Overview:
The Office Administrative Manager will oversee the daily operations of the administrative team, ensuring efficient front office procedures, outstanding client service, and seamless support across departments. This role requires a proactive leader who can manage team workflow, improve office processes, and maintain a welcoming environment for clients and staff alike.

Key Responsibilities:

• Establish and oversee standard operating procedures for reception and administrative functions.
• Manage, coach, and supervise the Office Administration team, ensuring tasks are completed accurately and efficiently.
• Monitor workloads, assign responsibilities, and provide guidance to team members.
• Handle incoming mail, packages, and deliveries, ensuring they are routed promptly.
• Implement new procedures based on company updates and operational changes.
• Maintain professional communication with clients, vendors, and internal teams to deliver exceptional service.
• Coordinate front office operations to ensure a professional and organized environment.
• Identify opportunities to enhance administrative workflows and implement practical solutions.
• Collaborate with management and other departments to support company initiatives and projects.
• Maintain accurate records, office supplies, and documentation in accordance with company procedures.

Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or related field preferred.
• 3–5 years of administrative or office management experience, with at least 1–2 years in a supervisory role.
• Proven ability to manage administrative teams and improve office processes.
• Excellent communication and organizational skills, with the ability to handle multiple priorities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and aptitude for learning new systems.
• Strong problem-solving abilities and attention to detail.
• Leadership and team development skills with a customer service mindset.
• Ability to work independently and collaboratively in a fast-paced environment.

Perks & Benefits:

• Competitive salary package in line with industry standards.
• A supportive work environment with opportunities for professional growth.
• Comprehensive benefits package including health and wellness options.

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