Job Description

This position is responsible for supporting day-to-day office operations while assisting with basic accounting functions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.

Key Responsibilities:

Office Administration:

• Answer and route incoming calls through the main attendant line in a professional manner.
• Manage ordering, inventory, and distribution of office supplies to ensure operational efficiency.
• Coordinate the ordering and distribution of Amazon gift cards for the sales team.
• Receive, sort, and distribute incoming mail and deliveries.
• Greet visitors and manage front office access, including handling deliveries.
• Assist with planning and coordinating company events, including setup and office decorations.

Accounting Support:

• Prepare and distribute invoices, credit memos, and debit memos to customers.
• Send accounts receivable (AR) statements and assist with follow-up as needed.
• Process employee expense reports in a timely and accurate manner.
• Respond to vendor inquiries regarding payments and account status.
• Maintain accurate records and ensure confidentiality of financial and company information.

Qualifications:

• Minimum of 1 year of accounting, bookkeeping, or related experience.
• Strong interpersonal skills with the ability to build and maintain professional relationships.
• Excellent verbal and written communication skills.
• Basic to intermediate proficiency in accounting software (experience with Sage 100 is a plus).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail with the ability to multitask.

Additional Expectations:

Demonstrates professionalism, reliability, and a strong work ethic. Maintains strict confidentiality of company and financial information. Ability to work independently while also supporting team objectives.

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