Job Description
Contracts Administrator - Commercial/Civil Construction Step into a role where your precision and organizational expertise directly fuel company growth—and where that growth directly builds your personal wealth. We are seeking a dynamic, detail-oriented Contract Administrator to champion our contract administration, project setup, and core administrative workflows.
This isn't just a job; it’s an opportunity to become an employee-owner. In this vital role, you will act as the operational backbone for our Project Managers and field teams, managing everything from project launch documentation and insurance compliance to lien management and client evaluations. If you are looking for a collaborative, high-impact environment where your hard work pays off in true ownership, we want to hear from you!
Qualifications & Skills
- strong understanding of contract administration, project cost-coding, and accounting systems.
- Knowledge of federal, state, and local lien laws with experience filing lien documentation.
- Experience with certified payroll review and processing support.
- Proficiency handling corporate insurance requirements (certificates, OCIP) and bonding processes.
- Excellent analytical skills for client credit evaluations and background analysis.
- strong organizational skills and the ability to seamlessly support cross-functional field and management teams.
Compensation & Benefits Package We provide a comprehensive package designed to support your immediate security, family development, and long-term wealth:
- Automatic Wealth Building (ESOP): As an employee-owned company, we automatically contribute an amount equal to 15% of your annual salary into a company-funded profit-sharing account
- Comprehensive Health Coverage: Excellent Medical, Dental, and Vision insurance
- Retirement Planning: Access to Traditional and Roth 401(k) accounts to complement your company-funded profit-sharing plan.
- Paid Time Off: 10 days of annual PTO (prorated based on start date) plus 6 paid holidays every year.
- Higher Education Scholarships: Generous higher education and trade school scholarship opportunities
- Vibrant Team Culture: Regular company-sponsored family outings and annual picnics held at exciting off-site locations like theme parks, zoos, and activity ranches.
salary: $58,000 - $62,500 per year
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
- Contract & Project Setup: Review contracts to ensure compliance with terms, provide required documentation, and verify accurate project establishment and contract value updates within company systems. Handle new job setups, ensuring precise entry of project info and billing requirements.
- Financial Tracking: Record contract cost estimates and update revisions to cost code estimates within the accounting system.
- Insurance & Bonding: Issue company-required insurance certificates to clients. Gather data and prepare Owner Controlled Insurance Program (OCIP) enrollments and monthly reporting. Review bonding requirements and coordinate the issuance of payment and performance bonds.
- Lien Compliance: Ensure strict compliance with federal, state, and local lien laws. File all lien requirements (e.g., Notices to Owner, Notices of Commencement, Notices of Non-Payment) and meticulously review lien releases for accuracy prior to officer execution.
- Payroll Review: Review and approve certified payroll reports for accuracy, providing backup support for certified payroll processing and submittals.
- Client Onboarding: Review and establish profiles for new clients, including performing credit reviews, background analysis, and gathering documentation for account approval.
- Operational Support: Prepare contractor prequalification packages , provide ongoing support to Project Managers and field teams , and assist with special projects or other duties as assigned.
Skills
- Project Cost
- Estimates
- Billing
- COIs
- Bonding Requirements
- Lien Wavers
- Contract Administration (3 years of experience is required)
- Accounting Coursework
- Certified Payroll (3 years of experience is required)
- Contract Review (3 years of experience is required)
- Bookkeeping
- Vendor Management
- Documentation of Operations
- Construction Industry (3 years of experience is preferred)
- Project Coordination
- Compliance Requirements
- Account Reconciliation
- SAGE (2 years of experience is required)
Qualifications
- Years of experience: 4 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Permanent employment, Contract work, Temporary work, For contractors, Work experience placement, Local area, Immediate start, Shift work