Job Description

About HV Talent Group

At HV Talent Group, we help talented professionals like you connect with top employers nationwide. As a trusted recruiting partner to industry-leading companies, we focus on direct-hire placements that align with your career goals, values, and long-term growth.

Our client, a respected and growing commercial general contractor, is seeking an experienced Contract Administrator to support contract administration, compliance, document management, and project controls across a portfolio of commercial construction projects.

This is an excellent opportunity for a highly organized construction professional who enjoys managing documentation, supporting project teams, and ensuring contract workflows remain accurate, compliant, and on schedule.

Position Overview

The Contract Administrator will oversee the day-to-day administration of construction-related agreements and documentation, supporting project teams throughout the lifecycle of each project.

Working closely with Operations, Project Management, Accounting, subcontractors, vendors, and leadership, this role ensures contract documentation, compliance records, insurance information, and project closeout materials remain complete, accurate, and organized.

Key Responsibilities

• Prepare, organize, route, and track subcontracts, purchase orders, change orders, amendments, and other construction-related agreements.
• Maintain contract logs, compliance trackers, executed agreements, subcontractor records, and project documentation.
• Coordinate certificates of insurance (COIs), bonds, lien releases, warranties, and closeout documentation.
• Monitor insurance expirations, compliance deadlines, and required project documentation.
• Collaborate with Project Managers, Accounting, subcontractors, vendors, and internal teams to ensure timely completion of contract requirements.
• Support change order documentation, notice tracking, project closeout, warranty documentation, and document retention.
• Identify missing documentation, expired compliance items, or contract discrepancies and communicate issues promptly.
• Maintain accurate electronic records and ensure document organization throughout the project lifecycle.
• Support continuous improvement of contract administration processes and document control procedures.

Qualifications

• Minimum of 3 years of experience in construction contract administration, subcontract administration, project administration, or a related construction support role.
• Experience working for a commercial general contractor, construction management firm, or developer is strongly preferred.
• Working knowledge of subcontracts, purchase orders, change orders, certificates of insurance, lien releases, compliance tracking, and project closeout documentation.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Adobe Acrobat/PDF workflows, and document management systems.
• Experience with Bluebeam, Procore, or similar construction management software is preferred.
• Bilingual English/Spanish is a plus.

Preferred Experience

• Commercial construction
• General contractor operations
• Construction administration
• Subcontract administration
• Compliance management
• Document control
• Project coordination

What We're Looking For

We're looking for someone who enjoys creating order in a fast-paced construction environment.

The ideal candidate is highly organized, detail-oriented, and proactive in managing documentation and compliance requirements. You understand how construction projects move from contract execution through closeout and take pride in ensuring every agreement, insurance certificate, change order, and project record is complete and accurate.

If you're someone who enjoys supporting successful project execution through strong organization and follow-through, we'd love to hear from you.

Why Join This Opportunity?

• Join a respected and growing commercial construction organization.
• Support multiple commercial construction projects from award through closeout.
• Opportunity for long-term career growth within operations and contract administration.
• Collaborative leadership team and supportive work environment.
• Competitive compensation and comprehensive benefits package.

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Disclaimer: This job description is intended to provide a general overview of the responsibilities and requirements of the position. It is not an exhaustive list of all duties, responsibilities, and skills required. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Equal Employment Opportunity: HireVenture is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Confidentiality Notice: This job description and any accompanying attachments are confidential and may contain privileged information intended solely for the use of the individual or entity to whom they are addressed. If you have received this communication in error, please notify the sender immediately and delete the original message.

Copyright: This job description is copyrighted by HireVenture. Unauthorized use, reproduction, or distribution of this material is strictly prohibited without the written consent of HireVenture.

Note: The information provided in this job description is subject to change without notice. Please refer to the latest version of the job description available on our website for the most up-to-date information.

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HireVenture

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