Job Description

Job Description

Job Description

Position : Assistant to Liturgical Sacraments

Date Revised: March 3, 2026

Reports to : Director of Music and Liturgy

Location : Good Shepherd Catholic Community

1000 Tinker Rd

Colleyville, Texas 76034

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary:

This positions oversees responsibilities including marriage preparation, baptisms, and the management of the columbarium.

Principal Accountabilities:

Marriage Preparation-

• Oversees the entire marriage preparation process for Good Shepherd
• Communicates with engaged couples looking to be prepared at Good Shepherd.
• Assigns engaged couples to a Priest, providing the couple with all the information for their initial meeting.
• Keeps open communication with Priests on any changes with engaged couples’ marriage preparation timeline.
• Monitors deadlines and communicates with engaged couples about when all paperwork needs to be turned in by.
• Collects and submits all paperwork to the Diocese in a timely manner
• Oversees our Mentor Couple program, assigning engaged couples to their mentor couple as needed and planning training sessions for the mentor couples when needed.
• Will be present at all wedding rehearsals (Friday 5-6pm) and weddings (Saturday 12:30-3:30pm) that take place at Good Shepherd, adjusting normal work hours during the week, when needed.

Baptisms-

• Oversee the entire baptism preparation process alongside our liturgy department
• Ensure all proper documentation is collected in a timely manner
• Keeping an open line of communication with the parents, ensuring their awareness of deadlines and paperwork that is needed.
• Coordinate with the liturgy department to set monthly baptisms and communicate the dates to inquirers.
• Oversees and schedules Baptism Prep classes, keeping an open line of communication with facilitators, to ensure classes are scheduled and attended.
• Training for Baptism Prep Facilitators, when needed

Columbarium-

• Schedule meetings with Parishioners that are interested in purchasing a niche in our columbarium.
• Facilitates the sale of niches
• Maintain the columbarium software, keeping track of sales.
• Keeping all Columbarium files up to date and organized.
• Weekly upkeep of our Columbarium, ensuring all broken items and dead plants have been removed.

Typical Decisions and/or Recommendations Made in This Position:

(Minimal) Exercise discretion and independent judgment with respect to matters of significance.

Supervision Given and/or Received:

Moderate

Internal Contacts:

• The Diocese, Pastors, Priests, Principals, Business Managers, and employees.

External Contacts:

• Parishioners, engaged couples, diocese vendors, local, state, and federal agency representatives, and auditors.

Working Conditions and/or Physical Requirements:

• This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
• Ability to sit and perform computer work for lengthy periods of time.
• Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves.
• Ability to accept work interruptions while still remaining focused on duties.
• Data entry via computer keyboard that requires repetitive and frequent hand and wrist movements.
• Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.

Travel Requirements:

• None

Education and Experience Preferred:

• High School Diploma (Required)
• Experience with sacraments is preferred

Knowledge and Skills Preferred:

• Demonstrated ability to listen empathetically, make peace, and de-escalate
• Demonstrated history of good judgement.
• Demonstrated aptitude for adaptability and flexibility.
• Ability to use various computer software programs; strong computer skills in Microsoft Office Suite, especially in Word and Excel.
• Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn.
• Working knowledge of the sacraments, especially matrimony and baptism is preferred.
• Ability to meet deadlines and follow directives from Pastor or Business Manager in a timely manner.
• Ability to receive, understand, retain, and complete verbal and written tasks.
• Ability to work independently as well as in teams.
• Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
• Ability to honor and maintain confidentiality.
• Ability to work well with people from a diverse variety of audiences.
• Excellent organization, prioritization, and communication skills.

FLSA Designation: (Non-Exempt) (FT = 40 Hours) (Monday-Friday 8am-5pm. Hours and days will fluctuate if a wedding is scheduled. Friday evening and Saturday hours will be required on occasion).

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