Job Description

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JOB TITLE: Administrative Assistant II

JOB #: 2714

DIVISION: Education Services

HIRING SALARY: $38,471.00 annualized ($18.50/hour)

CLOSING DATE: All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY: The Education Services Division (ESD) of the Arizona Supreme Court is seeking an Administrative Assistant to perform a variety of administrative support duties in the coordination of statewide education projects and programs. This position also schedules and staffs committee meetings including taking minutes and preparing meeting materials; handles communications, logistics, registration, and facilitation of training conferences and seminars; produces reports, contracts, and legal documents; maintains program documentation and tracking information; and plans schedules and controls workflow related to projects. This position will also receive incoming calls and visitors to the Division, and update and the Division web site information.

The position is located in the Judicial Education Center at: 3003 N. Central, Suite 500 * Phoenix, Arizona 85012

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS: The successful candidate will hold a high school diploma, or equivalent, plus three years of increasingly responsible experience in a full-function office. Knowledge and experience with a variety of office software such as MS Word, PowerPoint, Excel and general office equipment is also required. Other requirements include excellent oral and written communication skills with a minimum 3 years' experience creating business correspondence; excellent organizational and time management skills, with a minimum of 2 years' experience supporting multiple staff and/or projects; excellent grammar and proofreading skills; the ability to complete detailed work accurately and in a timely manner; ability to follow oral and written instructions and manage several ongoing projects; and ability to monitor deadlines and provide appropriate follow-up.

Knowledge of the Arizona court system, design and delivery of education programs is preferred.

Travel level: negligible.

SELECTION PROCESS: Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

To apply for this position, you must use the following link.

Other applications will not be considered.

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